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Kolena

Kolena AI automates your document tasks using artificial intelligence. It rapidly processes files like leases, claims, and financial documents, extracting, validating, and acting on key information. This transforms paper-heavy work into clear, automated workflows for real estate, finance, and insurance, boosting efficiency.

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About Kolena

Who It's For

Kolena is for businesses with many documents, like real estate, insurance, and banks. It helps construction managers and AI developers. If you review contracts, claims, or financial papers, Kolena automates these jobs.

What You Get

You get an automated system for documents with high accuracy. It reviews files, extracts details, and creates reports. You see the AI's reasoning, building trust. It has ready-made workflows and lets you automate new tasks easily, without coding.

How It Works

First, upload your documents; Kolena handles many types, like PDFs and audio. The AI then reads and understands, checking facts and showing its sources with confidence scores. Finally, it sends these results to your systems, preparing them for your next steps. It also makes your instructions clearer for the AI.

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Features & Capabilities

🚀 Core AI Document Automation

Automated Document Workflows

Utilizes AI to automatically review, validate, generate, and act on various document types like claims, leases, and financial packages.

High-Volume & Accurate Processing

Processes thousands of files in seconds with enterprise-grade accuracy and scalability for document-heavy operations.

Multi-format Document Ingestion

Ingests and handles all document types, including PDFs, scans, audio, emails, and calls, from any source automatically.

🧠 Intelligent Analysis & Transparency

AI-Powered Data Validation

Parses and validates extracted data with reasoning, verifiable citations, and confidence scores for every data point.

Transparent Reasoning

Provides clear explanations and citations for every extraction and insight, enabling users to verify the 'why' behind the results.

Smart Prompt Optimization

Automatically re-writes and optimizes user prompts for clarity and accuracy, eliminating the need for manual prompt engineering.

🔗 Seamless Integration & Customization

Output Generation & System Integration

Structures processed results and pushes them into reports, spreadsheets, CRMs, dashboards, or triggers next steps in existing workflows.

Pre-built Industry Workflows

Offers readily available and easily customizable AI automations for specific sectors like real estate, insurance, banking, and finance.

Tailored Workflow Adaptability

Adapts Kolena's AI to fit unique document-heavy processes and specific requirements within any industry sector.

Use Cases

Automating Commercial Real Estate Lease Abstraction

Commercial real estate professionals often spend significant time manually abstracting complex lease agreements. Kolena AI automates the extraction of critical clauses like rent escalations, termination options, and full rent schedules from various lease documents, transforming unstructured data into structured tables with transparency and citations, thereby accelerating deal cycles and reducing manual errors.

Commercial Real EstateFor: Commercial Real Estate Professionals

Streamlining Financial Document Analysis and Reporting

Financial institutions handle a high volume of diverse financial documents for underwriting, due diligence, and compliance, which requires extensive manual review and data validation. Kolena AI ingests these documents, automatically analyzes and validates key data points with reasoning and confidence scores, and generates structured reports like cash flow reports or investment memos, pushing results to existing CRMs and dashboards to enhance efficiency and accuracy.

Financial ServicesFor: Financial Analysts

Expediting Insurance Claims Processing and Validation

Insurers face challenges with the manual processing of high volumes of claims documents, leading to slower turnaround times and potential inconsistencies. Kolena AI automates the comprehensive review and validation of insurance claims, extracting critical loss information and associated data points with transparent reasoning and citations, which significantly accelerates claims processing and improves overall operational efficiency.

InsuranceFor: Claims Adjusters

Enhancing AI Model Quality and Testing for Developers

AI/ML engineers require robust methods to rigorously test their models, identify biases, and ensure reliability across critical and edge cases before deployment. Kolena AI provides high-resolution model evaluation tools, enabling developers to create fine-grained test cases, track performance with detailed metrics and visualizations, and ultimately improve the safety and robustness of their AI/ML models in production.

Software DevelopmentFor: AI/ML Engineers

Frequently asked questions

Kolena AI is a platform that automates document-intensive workflows using AI-powered agents without requiring coding. It specializes in processing unstructured data like PDFs, Word documents, emails, scanned images, and audio recordings to extract key information, perform analysis, and generate summaries, reports, or actionable insights across industries such as commercial real estate, construction, financial services, and insurance.

Kolena AI offers lease abstraction and real estate document automation, financial analysis, cash flow reports, and investment memo generation, high-resolution model evaluation and testing for AI/ML models (for developers), seamless API and Python client integration for programmatic workflows, automated review, validation, and generation of various document types with reasoning, citations, and confidence scores, and workflow automation tailored to sector-specific needs such as underwriting, compliance, and due diligence.

Kolena serves multiple user groups including commercial real estate professionals automating lease and financial document workflows, AI/ML engineers and data scientists needing rigorous model testing, construction project managers and finance teams automating payment application reviews, and financial institutions, insurers, and other document-heavy industries seeking scalable AI automation.

Kolena supports a wide range of file formats including PDFs, Office documents (Word, Excel), scanned images, emails, and audio recordings without requiring file format conversions. The platform is data-agnostic and supports multiple languages, optimizing accessibility across global operations.

Kolena offers a web UI for creating and managing AI Agents and prompts, plus a comprehensive REST API secured by bearer token authentication. A Python client (kolena) is available for easy installation and integration into modern MLOps CI/CD pipelines, enabling automated runs, uploading data files, and retrieving results programmatically.

Kolena securely stores uploaded data and prompt results in cloud storage, allowing immediate deletion of agent runs via UI or API. API access is token-secured, and data retention policies are transparent to users. Detailed security FAQs are available on their documentation pages.

Kolena operates on a software-as-a-service (SaaS) model. Specific pricing details are not publicly detailed but the platform offers free and paid tiers depending on usage, enterprise needs, and feature sets.

For AI developers, Kolena provides tools beyond simple accuracy scores, enabling fine-grained test cases to track model performance on critical and edge cases, detect biases, and ensure robustness in production. Visualizations like F1 scores and precision-recall curves aid in understanding model behavior to enhance safety and reliability.

Yes, users can create and customize AI agents and operative prompts using natural language, making the platform accessible for non-technical teams to automate workflows easily.

Kolena’s website and documentation include tutorials on prompt writing, API use, data retention, file format support, and security. Video demos showcase real-world applications in construction, real estate, and financial services.

Tags

workflow automationdata extractiondocument processingdata validationdocument automation

Specifications

Deployment
Browser
Cloud
Target Audience
Business
Enterprise
Complexity
Low-code

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