KAIA is an AI-driven companion system designed for specific business purposes. The most widely recognized version is KAIA by Kertos, a compliance-focused AI assistant. However, KAIA also exists in other forms, including versions for risk and compliance analytics, conversational data analysis, and other enterprise applications.

How is KAIA different from general-purpose chatbots like ChatGPT?

KAIA is purpose-built for specific domains rather than general-purpose use. For example, the Kertos version of KAIA combines expert models with platform context to provide relevant, regulation-aligned support across InfoSec, privacy, and AI Act workflows. It's tailored to your industry's specific compliance requirements rather than offering broad, generic responses.

Can KAIA act on its own?

No. KAIA provides suggestions, autofills, and guidance, but the user is always in control and must approve or complete tasks manually.

Does KAIA store or learn from my data?

No user data is used for training. Interaction logs may be retained securely for limited periods to improve system performance, in line with privacy policies.

Is KAIA considered high-risk under the EU AI Act?

No. KAIA is classified as a general-purpose advisory system and is not considered high-risk or prohibited.

What compliance areas does KAIA cover?

KAIA provides 90%+ coverage of ISO 27001, GDPR, AI Act, and platform-specific feature questions. For banking institutions, it covers federal banking regulations including Truth in Lending, BSA/AML, and CRA.

Can KAIA help with regulatory questions?

Yes. Users can chat with KAIA to ask questions about new regulations, including applicability and penalties for non-compliance. For banking, KAIA summarizes regulations and provides answers about proposed and final regulations.

Does KAIA run simulated audits?

Yes. KAIA runs simulated audits, generates realistic audit questions, and identifies compliance gaps in advance, ensuring you are fully prepared when regulators review your processes.

How easy is it to set up KAIA?

Setting up KAIA is designed to be simple. KAIA automatically generates a customized company profile tailored to your industry's compliance requirements, leveraging trained insights specific to each organization—no manual setup required.

Does KAIA require manual configuration?

KAIA uses an autofill system that enriches and fills vendor and systems data using internal and external sources, minimizing manual setup.

What are KAIA's key capabilities?

KAIA's core capabilities include real-time insights delivery, automated evidence collection, instant risk detection, monitoring of your tech stack, document generation, and real-time alerts. KAIA also provides context awareness, understanding where you are in the platform and tailoring suggestions accordingly.

Can KAIA generate documents?

Yes. KAIA can review, analyze, and draft policy and procedure documents based on federal banking regulations. Document support features like RoPA generation, risk catalog suggestions, and policy drafting are available.

How does KAIA learn and improve over time?

KAIA is designed to adapt to your unique usage patterns and preferences. As you interact with it through queries, feedback, and adjustments, KAIA observes and learns from these interactions, becoming more attuned to your specific business needs and offering more personalized responses.

Does KAIA reduce consulting costs?

Yes. KAIA reduces or even eliminates the need for expensive external consultants by automating compliance tasks, providing real-time guidance, and verifying evidence—saving companies significant costs. Organizations can scale compliance efforts without hiring expensive consultants.

Who benefits most from KAIA?

KAIA is built for fast-moving, tech-heavy companies that need to be compliant quickly and continuously. Organizations operating in highly regulated sectors benefit from continuous, AI-driven compliance monitoring.

KAIA

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KAIA lets businesses easily create and manage smart AI agents that automate tasks across departments, improving efficiency and consistency. It gives you full control over your data, helping companies scale, save costs, and meet compliance needs simply.

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About KAIA

Who It's For

KAIA helps growing companies and those in regulated industries. It's for businesses wanting to automate tasks, reduce manual effort, and ensure continuous compliance. Departments like Marketing, Sales, and HR can use tailored AI agents to streamline operations.

What You Get

You get to build and share AI agents that automate many workflows, from sales leads to HR tasks. KAIA improves efficiency, ensures consistent quality, and lowers costs. It also provides strong data control and helps you meet compliance standards like GDPR.

How It Works

KAIA lets you create AI agents that understand your business and work across various systems, like your CRM. You can interact using simple language. It integrates with over 1,500 apps. KAIA offers suggestions, but you always remain in control and approve actions.

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Features & Capabilities

⚙️ Core Automation & Agent Management

Scalable Workflow Management

Create, manage, and monitor automated workflows designed to scale business operations efficiently.

Internal Knowledge Sharing

Easily share pre-built AI agents across teams to standardize processes and disseminate best practices company-wide.

Custom Service Offerings

Develop and deploy bespoke AI agents to customers, creating new "automation as a service" revenue streams.

Quality & Consistency Assurance

Centrally provide tested and approved automations to ensure critical processes consistently meet optimized standards.

🧠 Advanced AI Capabilities

Hyper-Personalization

Build solutions that dynamically learn and adapt from every interaction to fit specific user and business contexts.

Conversational User Interface (CUI)

Interact with your entire business using natural language through a single, intuitive conversational interface.

AI Agent Builder

Rapidly configure new AI agents by defining their core model, memory, and functional capabilities in minutes.

Autonomous Workflow Execution

Deploy intelligent agents that understand context and execute complex, cross-system workflows independently.

🔗 Data & System Integration

Extensive Integration Hub (n8n)

Leverage over 1,500 integrations through a single connector for immediate value and broad system compatibility.

Cross-System Workflow Orchestration

Execute complex, automated workflows seamlessly across various systems like CRM, ERP, and thousands of applications.

Secure Authentication (SSO)

Integrate with existing user directories via standards like Single Sign-On (SSO) for secure and streamlined access.

🔒 Security & Compliance

Comprehensive Rights Management

Assign precise permissions to users and teams to maintain a secure and compliant automation strategy.

Data & Software Sovereignty

Maintain full ownership and control over internal, agentic systems, reducing reliance on external SaaS providers.

GDPR & EU AI Act Compliance

Ensure adherence to major European regulations, including the EU AI Act and GDPR, supported by SOC2-aligned infrastructure.

Secure EU Hosting

Benefit from infrastructure hosted exclusively on EU servers, preventing US data transfer and ensuring data privacy.

📈 Business Value & Efficiency

Full Cost Control

Pay only for utilized resources with transparent LLM costs, avoiding charges for unused features.

Agent-Built Software Acceleration

Empower both citizen developers and IT to build software significantly faster using AI's Hypertail effect.

Evolutionary Deployment

Implement changes incrementally by replacing individual SaaS features rather than overhauling entire tech stacks.

Department-Specific Solutions

Deploy AI agents and workflows specifically tailored to meet the unique needs and processes of individual departments.

Use Cases

Automating Sales and Marketing Processes with AI Agents

Sales and marketing teams struggle with manual tasks like lead qualification, scheduling, CRM updates, and content promotion. KAIA empowers these teams to deploy AI agents that automate administrative hurdles, transforming websites into 24/7 lead generators and streamlining sales operations.

B2B SaaSFor: Sales Development Team

Ensuring Continuous Regulatory Compliance and Risk Mitigation

Organizations in regulated sectors face significant challenges navigating complex regulations like GDPR, ISO 27001, and the EU AI Act. KAIA provides a purpose-built AI companion that automates evidence collection, runs simulated audits, answers regulatory questions, and drafts compliant documents, significantly reducing compliance costs and risks.

Financial ServicesFor: Compliance Officers

Standardizing Business Processes and Scaling Internal Expertise

Businesses often face inconsistencies in critical operations and struggle to disseminate best practices across teams. KAIA allows companies to centrally create, test, and share approved AI-powered automations, ensuring that processes like employee onboarding or order processing consistently meet optimized standards and turn individual knowledge into a company-wide asset.

Any EnterpriseFor: Operations Managers

Developing and Offering Customized AI Automation Services

Businesses are looking for innovative ways to generate recurring revenue and deepen customer relationships. KAIA enables companies to develop customized AI agents and make them available to clients via secure links, transforming into providers of "automation as a service" and strengthening customer loyalty with tailored, intelligent solutions.

IT ServicesFor: Business Development

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