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Inbox Zero

4.6 (324 reviews)
Verified Popular

Inbox Zero is an AI email assistant for Gmail and Outlook. It organizes your emails, drafts replies, and helps you unsubscribe from unwanted senders. This tool cuts your email time in half, helping you achieve a clean inbox faster and stay focused on what truly matters.

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What is Inbox Zero?

Who It's For

Inbox Zero is for anyone overwhelmed by email, like individuals, entrepreneurs, and executives. If you use Gmail or Outlook and want to spend less time managing your inbox, this tool is for you. It helps busy people get their email under control and focus.

What You Get

You get a personal AI assistant that organizes emails, drafts responses, and helps you reach inbox zero. It includes tools to unsubscribe from unwanted emails, block cold emails, and track your email habits. This means a cleaner inbox and more time for important work.

How It Works

Connect Inbox Zero to your Gmail or Outlook account. Tell the AI assistant how you want emails managed, using simple language. The AI then works 24/7 to automatically sort, label, and draft replies based on your instructions. It helps you quickly deal with important messages and remove clutter.

Features & Capabilities

πŸ€– Core AI Email Assistant

AI-Powered Email Organization

Automatically sorts, labels, and manages emails based on user-defined rules and preferences.

Intelligent Reply Drafting

Generates personalized draft responses in your voice, ready for review or immediate sending.

Customizable AI Instructions

Allows users to define how the AI assistant manages their inbox using plain English prompts.

24/7 Automated Management

Continuously works to keep the inbox organized and clutter-free without constant manual intervention.

🧹 Inbox Decluttering & Filtering

Bulk Unsubscriber

Easily unsubscribe from multiple unwanted newsletters and marketing emails with a single click.

Cold Email Blocker

Automatically filters and archives unsolicited sales pitches and cold outreach from your main inbox.

Sender Activity Insights

Provides data on who emails you most and your read rate for specific senders to aid in cleanup decisions.

Customizable Cold Email Rules

Allows users to define what constitutes a 'cold email' to tailor blocking preferences to their needs.

πŸš€ Enhanced Communication & Follow-up

Priority Email Labeling

Automatically identifies and labels emails that require your immediate attention or a reply.

Automated Follow-Up Reminders

Tracks conversations and provides reminders for emails awaiting replies or overdue follow-ups.

One-Click Follow-Up Drafting

Generates polite nudge messages for easy, quick follow-ups to keep conversations moving forward.

πŸ“Š Email Usage Analytics

Inbox Content Overview

Provides insights into what types of emails are filling your inbox, helping you understand your email habits.

Top Sender/Recipient Analysis

Identifies who you email most and who emails you most to understand communication patterns and volume.

Email Type Categorization

Helps categorize incoming emails (e.g., newsletters, cold emails) for better management strategies.

πŸ”’ Security & Platform Compatibility

Gmail & Outlook Integration

Seamlessly integrates with popular email providers like Gmail, Google Workspace, and Microsoft Outlook.

Robust Data Privacy

Ensures user data is never used for general AI model training and adheres to high security standards (SOC2 compliant).

Open Source & Self-Hosting

Offers transparency through open-source code and the option for self-hosting for maximum control over your data.

Screenshots & Demo

See Inbox Zero in action with screenshots and video demonstrations

Product Screenshots

Inbox Zero

Inbox Zero

Automate your inbox, reclaim your time.

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Experience Inbox Zero firsthand with a free trial or schedule a personalized demo.

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Real-World Use Cases

Automating Executive Email Management and Prioritization

Executives and busy professionals often spend excessive time managing high email volumes, leading to reduced focus on strategic tasks. Inbox Zero acts as a virtual assistant, intelligently organizing, prioritizing, and drafting responses in their voice, enabling them to achieve inbox zero and reclaim valuable time.

Industry: Professional Services β€’ User Type: Executives

Streamlining Sales & Outreach Communication Workflows

Sales and business development teams frequently struggle with managing high volumes of outreach, follow-ups, and filtering irrelevant messages. Inbox Zero enhances productivity by automatically blocking cold emails, drafting quick replies for common inquiries, and providing one-click follow-ups, allowing teams to focus on meaningful engagement and accelerate deal cycles.

Industry: B2B SaaS β€’ User Type: Account Executives

Scaling Customer Support with AI-Driven Email Automation

Customer support operations face challenges with increasing email volumes, impacting response times and consistency. Inbox Zero monitors support inboxes 24/7, prioritizes urgent tickets, and drafts professional, on-brand responses, enabling teams to scale efficiently, reduce manual effort, and maintain high-quality customer communication.

Industry: Customer Service β€’ User Type: Customer Support Agents

Achieving Personal Inbox Zero and Digital Declutter

Individuals often feel overwhelmed by an overflowing inbox filled with newsletters, marketing emails, and unsolicited messages, hindering productivity. Inbox Zero empowers users to regain control by bulk unsubscribing from unwanted senders, automatically blocking cold emails, and intelligently organizing their inbox, leading to a cleaner, more focused, and less distracting email experience.

Industry: Personal Productivity β€’ User Type: Individuals

Frequently Asked Questions

Need more information?

For specific questions about Inbox Zero, pricing, or technical support, please contact the Inbox Zero team directly through their official website.

Specifications
Available via:
Browser
Browser
Cloud
Built for:
Individual
Startup
Business
Enterprise
Complexity:
Developer
Programming knowledge required
Pricing Plans

Starter

Free plan with basic features

$18
/annually
  • Sorts and labels every email
  • Drafts replies in your voice
  • Blocks cold emails
  • Bulk unsubscribe and archive emails
  • Email analytics
Most Popular

Professional

Best for growing teams

$42
/annually
  • Includes all features from the Starter plan
  • Unlimited knowledge base
  • Team-wide analytics
  • Priority support
  • Dedicated onboarding manager

Enterprise

Custom solutions for enterprises

Custom
pricing
  • Includes all features from the Professional plan
  • SSO login
  • On-premise deployment (optional)
  • Advanced security & SLA
  • Dedicated account manager & training

βœ“Β Free trial β€’ βœ“Β Plans from $18 / annually β€’ βœ“Β Enterprise options

Integrations

Gmail

Microsoft Outlook

Google Workspace