Overview Features Screenshots & Demo Use Cases Reviews FAQ Pricing Integrations

What is Cal.ai?

Who It's For

Cal.ai is for businesses and teams wanting to automate meeting scheduling. It helps sales teams book more calls, reduces no-shows for appointments, and assists with lead follow-ups. If your team spends a lot of time arranging meetings, this tool can free them up.

What You Get

You get an AI assistant that makes human-like phone calls to manage your calendar. It books, reschedules, confirms, and reminds people about meetings. This means fewer missed appointments, more bookings, and a better customer experience, saving your team many hours each week.

How It Works

You set up Cal.ai quickly by choosing when the AI should call, like after a form is filled out or before a meeting. You assign a phone number and write simple instructions for what the AI agent should say. The AI then handles calls, adapting its tone to match your brand, and integrates smoothly with your Cal.com workflows.

Features & Capabilities

🤖 AI-Powered Scheduling

AI-Powered Scheduling Calls

Utilizes lifelike AI agents to book meetings, send reminders, and conduct follow-ups through natural phone conversations.

Human-like AI Voice

Delivers highly natural and lifelike AI voices that adapt to conversation flow, making calls feel real.

Automated Reminders & Follow-ups

AI agents automatically send personalized reminders and conduct follow-up calls to boost conversions and reduce no-shows.

⚙️ AI Agent Configuration

Customizable Call Triggers

Define specific events, such as form submissions or no-shows, that automatically trigger AI agent calls.

Custom AI Agent Persona

Write custom prompts to set the AI agent's tone, personality, and specific goals for each call.

Dedicated Phone Numbers

Assign or import dedicated phone numbers for your AI agent to make calls from, enhancing brand consistency.

Missed Call Handling

Configure the AI to leave voicemails, send follow-up messages, or retry calls if an attendee doesn't answer.

🔗 Seamless Integration & Automation

Native Cal.com Workflow Integration

Automate AI-powered scheduling calls directly within existing Cal.com workflows without third-party tools.

Multi-Calendar Synchronization

Connect and sync various calendars like Google and Outlook to prevent double-bookings and manage availability.

Intelligent Booking Routing

Automatically direct bookers to the most appropriate team member based on availability or event type.

Comprehensive Workflow Automation

Automate a wide range of scheduling tasks including reminders, follow-ups, and cancellations across all bookings.

📊 Performance Monitoring & Optimization

Detailed Call Analytics

Gain full visibility into every AI call with detailed transcripts and key performance metrics.

Conversion & No-Show Tracking

Monitor call completion rates, booking rates, and analyze customer sentiment to optimize scheduling effectiveness.

Real-time Data Insights

Use real-time data to continuously improve AI scripts and increase overall conversion rates.

Screenshots & Demo

See Cal.ai in action with screenshots and video demonstrations

Product Screenshots

Cal.ai

Enterprise-grade Voice AI for efficient call scheduling

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Real-World Use Cases

Automating Sales Lead Engagement & Meeting Booking

Sales teams often struggle with the manual effort required to engage new leads and convert them into scheduled meetings. Cal.ai solves this by proactively calling potential leads after a trigger event (like a form submission), qualifying their interest, and booking a meeting directly on the sales representative's calendar, significantly boosting conversion rates and saving valuable time.

Industry: B2B Sales, SaaS • User Type: Sales Development Representatives

Reducing Appointment No-Shows with AI Reminders

Businesses across various sectors face revenue loss and wasted time due to missed appointments. Cal.ai provides a solution by deploying personalized, human-like phone calls as reminders before scheduled meetings, which are proven to be more effective than traditional email or SMS, thereby drastically reducing no-show rates and optimizing resource utilization.

Industry: Professional Services, Healthcare, Sales • User Type: Office Managers, Receptionists, Customer Success Teams

Scalable Customer Follow-up and Rescheduling

Managing customer confirmations, rescheduling missed appointments, or conducting post-interaction follow-ups manually is a time-consuming task for customer-facing teams. Cal.ai automates these conversations through customizable, natural-sounding phone calls, ensuring a consistent and personal customer experience at scale while freeing up staff for more complex tasks.

Industry: Customer Service, Professional Services, Retail • User Type: Customer Support Agents, Service Coordinators, Call Center Teams

Streamlining Internal Team Scheduling & Coordination

Large organizations often face inefficiencies in coordinating internal meetings, training sessions, or HR interviews due to extensive back-and-forth communication. Cal.ai integrates with existing workflows to automate the entire scheduling process, from initial booking to reminders and follow-ups, enabling teams to save hours weekly and focus on core responsibilities.

Industry: Enterprise, Human Resources, Corporate Training • User Type: HR Teams, Project Managers, Administrative Staff